Strengthening Decentralized Administrative Agent Functions

29 Sep 2009
Strengthening Decentralized Administrative Agent Functions

The MDTF Office team participated in two UNDP and UNDG organized work­shops and discussed how the MDTF and JP me­chanisms work as well as explain the roles and functions of the MDTF Office as an Administrative Agent (AA).

A corporate Induction Workshop for UNDP Deputy Resident Representatives (Programme and Op­erations) was held that included participants who are performing AA functions under Delegation of Authority (DOA) from the MDTF Office. The workshop reviewed country offices’ responsibilities when exercising DOA functions, familiarized participants with the functionality of the MDTF Office’s Reporting Portal ( and explained their role in ensuring compliance with DOA and the UNDG-wide agreed “Protocol on the Administrative Agent for Multi-Donor Trust Funds, Joint Programmes and One UN Funds.”

A second Induction Workshop for UN Coor­dination Officers focused on sharing with the participants the increasing importance of MDTFs and JPs with regard to enhanced UN coherence and effectiveness at the country level. A session was dedicated to “Lessons learnt from the eight pilot coun­tries” and emerging lessons regarding the establishment and administration of 'Delivering as One' funds.




Sudan Recovery Fund as of 30 June 2009

Total portfolio: US$123 million

Total commitments: US$86 million

Total deposits: US$36 million

Number of Participating UN Organizations: 9

Number of donors: 2

Number of projects: 38



The aim of the Sudan Recovery Fund – Southern Sudan (SRF-SS) is to accelerate recovery in Southern Sudan through high-impact, quickly disbursed projects. The Fund focuses on four key areas: a) consolidating peace and security; b) delivering basic services; c) stabilizing livelihoods; and d) building capacity for decentralized and democratic governance.

SRF-SS became operational in December 2008 with the first commitment of the United Kingdom Department for Inter­national Development (UK/DFID). By February 2009, US$19.6 million had been allocated to 12 nongovernmental organizations (NGOs) for 18 initiatives promoting agri­culture and income-generation activities in rural areas. The SRF-SS Steering Committee is chaired by the Government of Southern Sudan and assisted by two co-chairs, the Deputy Resident and Humanitarian Coordinator (DRHC) and the Head of the Joint Donor Team[1] as well as representatives from the Local Government Board and the Ministry of Regional Cooperation. To date, Steering Committees have been established in each of the South’s ten states along with a monitoring and evaluation framework to guide and monitor implementation.

New plans recently approved by the SRF-SS Steering Committee cover a number of initiatives including a Small Grants

Window for local Community Based Organizations (CBOs) and capacity-building support for the Southern Sudan Reconstruction and Development Fund (SSRDF).

The initiatives include increased focus on two of the most important issues affecting recovery in Southern Sudan—improving security at the state and community level, and improving delivery systems for basic services in the context of the current fiscal crisis. Addressing these problems through quick impact pro­jects is seen by virtually all stakeholders as the vital in­gredient for progress during the remaining transition period preceding the referendum on self-determination planned for early 2011.

Other features of the new plans include addressing the problem of predictable funding for recovery activities by shifting away from short-term interventions to projects with a lifespan linked to the transition period. There will also be a shift in the way that projects are planned and imple­mented from a humanitarian approach that favors di­rect execution by Agencies and NGOs to a nationally-led process where authorities are accountable for planning and implementation. There will be close collabora­tion with other recovery initiatives, notably programmes funded by the European Commission (EC) and the United States Agency for International Development (USAID). This collaboration should ensure that limited implementation capacities are used wisely.

To ensure support at the state and sector level, the SRF-SS will provide recovery financing to all states to help stabilize and “transform conflict” at the county level in four of the Southern states affected by insecurity—Jonglei, Warrap, Lakes and Eastern Equatoria. A second component will focus on enhancing delivery systems in four vital sec­tors: health, education, water and sanitation, and agri­culture.There is also an ongoing review with the Ministry of Fi­nance and Economic Planning to ensure that the SRF-SS retains a specific focus on recovery issues and that the activities and programmes supported by the Fund are complimentary to the other MDTFs in place in Southern Sudan, including the Sudan Common Humanitarian Fund (CHF) administered by the MDTF Office, which funds critical humanitarian needs; the MDTF managed by the World Bank, which provides a mechanism for the Government of Southern Sudan to co-finance large-scale infrastructure projects and key reforms in

public administration and public finance; and the Basic Services Fund (BSF), which supports the delivery of basic services through the con­struction and rehabilitation of infra­structure at local le­vels.

Finally, during the second quarter of 2009, the SRF-SS estab­lished a comprehensive monitoring and evaluation framework to enable the tracking of results and impact. The framework allows for regular visits to all op­erations throughout the ten states; govern­ment and state officials participate in these monitoring visits, with a view to building capacity at all levels to ensure owner­ship of programmes. The Fund will gradually exit from direct monitoring and will instead focus on capacity building to enable monitoring by local au­thorities and communities.


The SRF-SS is supported by the UK/DFID ($72 million) and the Netherlands ($14 million). More information on the SRF-SS can be found at:


By Paul Koulen, Head of the Technical Secretariat,
Sudan Recovery Fund – Southern Sudan (SRF-SS)


[1] The Joint Donor Team comprises the United Kingdom, the Netherlands, Sweden, Norway, Denmark and Canada.

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