Trust Fund Factsheet
Tools for » Rwanda One UN Fund
About

Overview

In January 2007, Rwanda was selected as one of eight pilot countries for One UN. The objective of the One UN pilot is to enable the UN System to provide a more effective and coherent response to the needs of the Government of Rwanda and its Development Partners.

The One UN Initiative in Rwanda comprises of four elements: One Programme, One Budgetary Framework and Fund, One Leader, One Office. The One Budgetary Framework is a total estimated amount of resources (both regular and other) needed to implement the UN Common Operational Document (COD) for Rwanda. The Rwanda One UN Fund has been established to mobilize and allocate additional resources at the country level in a simplified, coherent manner consistent with the overall purpose of the One UN Initiative.

This arrangement in Rwanda is subscribed to by all members of the UN Country team. The UNCT in Rwanda has subsequently developed and adopted a Code of Conduct committing themselves to the key principles for the success of One UN - Delivering as One.

The One UN Initiative in Rwanda is being implemented in a collaborative manner under the strong leadership of the Government of Rwanda. Furthermore, under the management and leadership of the Resident Coordinator, the United Nations Country team (UNCT) will work together to mobilize resources to cover the funding gaps in the United Nations Development Assistance Framework (UNDAF).

The Rwanda One UN Fund is administered by the Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) in accordance with its financial regulations and rules.

 

Assistance Strategy

The objective of the Rwanda One UN Fund is to support the coherent resource mobilization, allocation and disbursement of donor resources to the UNDAF/Common Operational Document under the direction of the UN Resident Coordinator as leader of the UN Country Team in Rwanda.

The Rwanda One UN Fund has been established as a vehicle to pool new resources provided by donors to support the unfunded portions of the Common Operational Document. The Common Operational Document (COD) is a programmatic document specifying how the UN in Rwanda will operationalize the UNDAF. The COD is a Joint Programme and will be funded by a combination of existing core and non core resources of participating organizations and the Rwanda One UN Fund. The strong preference for the financing of the unfunded portion of the Common Operational Document is for resources to be allocated to the common fund the Rwanda One UN Fund.

The Rwanda One UN Fund, under the guidance of the Steering Committee and leadership of the Resident Coordinator and UNCT, is intended to facilitate the realization of UNDAF outcomes by strengthening the planning and coordination process, tying the funding allocation to the Common Operational Document and channelling funds towards the highest priority needs.

The Rwanda One UN Fund will support partnership and communication between all stakeholders involved with Rwanda's development led by the Government of Rwanda. Information given to the press, to the beneficiaries of the One UN programme, all related promotion material, official notices, reports and publications, shall acknowledge the role of Government of Rwanda, the UN and the donors.

 

Governance

One UN Steering Committee
The One UN Steering Committee in Rwanda guides and decides on the overall strategic orientation of the entire One UN - Delivering as One Initiative in Rwanda. The Minister of Finance and Economic Planning is the chair of the Steering Committee and it is comprised of four members of the Government of Rwanda, the UN Resident Coordinator, four members of the UNCT and three donors. The Administrative Agent participates in the Steering Committee as observer.

UN Resident Coordinator
The overall management of the Rwanda One UN Fund is led and coordinated by the Resident Coordinator in consultation with the Participating UN Organizations. In line with the overall objective of the One UN in Rwanda to deliver more effectively at the country level and the UNCT Code of Conduct, the Resident Coordinator will be responsible for: strategic leadership of the One UN Fund on the basis of the Common Operational Document; mobilizing resources for the One UN Fund in collaboration with Participating UN Organizations; signing the Standard Administrative Arrangements (together with the Administrative Agent) with Donors and the Memorandum of Understanding with Participating UN Organizations; approving allocation of funds from the Rwanda One UN Fund based on priorities identified within the Common Operational Document and endorsed by the overall guidance of the Steering Committee, as well as the allocation principles outline in the COD; and chairing the UN Country Team including making ultimate decisions on fund allocations.

Support services provided by the Resident Coordinator's Office
The Office of the Resident Coordinator is responsible for support to the strategic leadership role of the Resident Coordinator for the One UN Fund. It provides support in all the designated tasks for the Resident Coordinator and drawing on the narrative reports provided by each of the UNDAF Theme Groups, the Office of the Resident Coordinator makes recommendations to the UNCT. The Office of the Resident Coordinator provides strategic focus including analysis of progress and lessons to be learned for future programme implementation. It circulates the finalized annual consolidated report on the Rwanda One UN Fund to the One UN Steering Committee for consultation. The Senior Policy Advisor within the Office of the Resident Coordinator is fully dedicated to supporting the consolidation of the narrative reports, to support the UN Policy Advisors and the UNDAF Theme Groups, and to prepare and report on consultations with stakeholders regarding the One UN Programme and Rwanda One UN Fund.

The UN Country Team/Allocation Committee
The UN Country Team is responsible for allocation decisions of the Rwanda One UN Fund under the leadership of the UN Resident Coordinator and including the Country Directors/Heads of Participating UN Organizations. The UN Country Team will be responsible for developing a joint resource mobilization strategy, for approving prioritization of allocation of funds from the Rwanda One UN Fund, and for providing oversight of the management and operations of the Rwanda One UN Fund. The prioritization will be guided by recommendations from Common Operational Document Annual Reviews, recommendations by the UNDAF Theme Groups, and the overall strategic orientation of the Steering Committee. In this process, the Resident Coordinator and the UNCT can seek inputs from the M&E Task Force and the UNDAF Theme Groups. Decisions of the UNCT are made by consensus. In the event that no consensus is reached, the Resident Coordinator can make ultimate decisions on fund allocation (with documented process and rationale for these decisions). Programme implementation will be the responsibility of the Country Directors/Head of Participating UN Organizations.

The UNDAF Theme Groups
The UNDAF Theme Groups are responsible for allocation of the resources within each UNDAF Result on the basis of the criteria and process listed in the Common Operational Document (COD).

The Administrative Agent
The UNDP MPTF Office has been appointed the Administrative Agent of the Rwanda One UN Fund. Its responsibilities include to provide the delegated signature authority to the UNDP Country Director for the Signature (as Administrative Agent) of Standard Administrative Arrangements with Donors and Memorandum of Understanding with Participating UN Organizations; to receive, administration and management of contributions from Donors; disbursement of such funds to the Participating UN Organizations in accordance with the approved Annual Work Plans/Programmatic Documents; to provide consolidated narrative and financial reports, in accordance with the MOU, on the Rwanda One UN Fund Account to the Resident Coordinator based on reports of the Participating UN Organizations.

 

Decision-Making Process

Eligibility
Any Participating UN Organization that has signed a Memorandum of Understanding (MOU) is eligible to submit project proposals for funding from the Rwanda One UN Fund. Other Non-UN Participating Organizations with similar financial regulations and rules may also submit proposals to the Rwanda One UN Fund if they have signed a separate MOU with the MDTF Office as the Administrative Agent. Implementing Partners such as NGOs involved in the Common Operational Document will have access to the One UN Fund through the Participating UN Organizations. The Participating UN Organizations will utilize their standard NGO cooperation modalities for this purpose and charge the corresponding direct and indirect costs to the Rwanda One UN Fund on the basis of its financial regulations and rules.

Proposal Submission, Proposal Review & Approval Process
Under the strategic guidance of the One UN Steering Committee, the UNCT will first make a pro rata allocation at the level of the 5 results based on the funding gap as expressed in the budgetary framework.

The allocations within each UNDAF Result will then be decided and agreed by the UNDAF Theme Groups on the basis of the criteria described in the Common Operational Document (in lack of consensus the final decision will be deferred to the UNCT). UNDAF Theme Groups will therefore be obliged to jointly develop Consolidated Annual Plans of all the activities of all the agencies within an UNDAF Result for the next year. The Consolidated Annual Plans will at the end of the year also be used to report on the results achieved per UNDAF Theme Group.

The criteria are used following a three-step process:

  1. responsible UN Agencies are responsible for ensuring that proposed activities and budgets meet minimum criteria for eligibility for funding from the Rwanda One Fund (such as realistic budget, alignment with COD and thus national priorities, …)
  2. performance-based criteria such as delivery in the previous year, reports are submitted on time, expenditures according to plan, …
  3. needs-based prioritization criteria in the event that the funding gap is bigger then the mobilized resources and a further prioritization needs to be done
Recent Documents

This tab shows only recent documents relevant at the Fund level. To see more documents at both the fund and project level go to the Document Center.

Key Figures
Funding Status
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Total as of
Values in US$
View as Excel Print friendly format
Funds with Administrative Agent
Deposits 55,482,012  
Interest and Investment Income (from Fund) + 701,840  
Interest (from Participating Organizations) + 67,732  
Total source of funds   56,251,585
Transferred to Participating Organizations 31,388,956  
Refunds from Participating Organizations - 0  
Administrative Agent Fee + 554,820  
Direct Cost + 798,378  
Bank Charges + 66  
Total use of funds   - 32,742,220
Balance with Administrative Agent   23,509,365
As a percentage of deposits   42.4%
Funds with Participating Organizations
Transferred to Participating Organizations 31,388,956  
Total resources   31,388,956
Participating Organizations' Expenditure 27,411,282  
Refunds from Participating Organizations + 0  
Total expenses   - 27,411,282
Balance with Participating Organizations   3,977,674
As a percentage of transfers   12.7%
Total Balance of Funds   27,487,039
As a percentage of deposits   49.5%
Delivery Analysis
Report by
All amounts in US$
View as Excel Print friendly format
Contributions
to All amounts in US$ Excel Print
Projects
to
Report by All amounts in US$ Excel Print
Contacts

For Policy and Programme Issues

United Nations Resident Coordinator's Office, Avenue de l'Armée 12, P.O Box: 445, Kigali - Rwanda; Telephone: +250 252 590 403; Fax: +250 252 578 439; Website: www.rw.one.un.org

 

For Fund Administrative Agent Issues

 United Nations Development Programme (UNDP), Avenue de l'Armée 12, P.O Box: 445, Kigali - Rwanda; Telephone: +250 252 590 406; Fax: +250 252 576 263

 

Multi-Partner Trust Fund Office, Bureau of Management, United Nations Development Programme, New York, USA; Fax: +1 212 906 6990