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Overview

CFIA Terms of Reference

The Central Fund for Influenza Action (CFIA) is a multi-partner trust fund (MPTF) that enables donors to pool their resources and provide funding for urgent unfunded and under-funded priority actions that address the risk of a human influenza epidemic. It complements other funding mechanisms that may be used by a Government and United Nations (UN) organizations.

In the face of the growing risk of a human influenza epidemic, an effective, coordinated contribution by the UN system could help to reduce risk and increase the preparedness of all countries. The UN System Consolidated Action Plan for Avian and Human Influenza (UNCAPAHI) was developed by the UN system as a basis for resource mobilization and the strategic allocation of resources. It identifies seven strategic objectives that cover the entire scope of AHI action and provides a template for a coordinated UN system response to AHI.

The CFIA has been designed as a central financing mechanism that enhances inter-agency coordination; respects the key UN agency responsibilities; promotes a coherent, effective and predictable overall UN system response; and simplifies, through one pooled account, the capacity to support the range of UN agencies engaged in specific responses. It will complement other channels for the transfer of donor resources to the UNCAPAHI.

Coordination among all actors involved, and within the UN system in particular, is a fundamental pre-condition for meeting these objectives and managing the complexity of the challenges at stake. Such coordination is provided by the UN System Senior Coordinator for Avian & Human Influenza.

The CFIA is administered by the Multi-Partner Trust Fund Office (MPTF Office) of UNDP in accordance with UNDP's financial regulations and rules.

 

Assistance Strategy

Donors requested the United Nations Development Group (UNDG), through the UN System Influenza Coordinator, to assist in establishing a mechanism to finance priority projects to be executed by Participating UN Organizations and Non-UN Participating Organizations in cooperation with other national implementing organizations.

The CFIA offers donors the opportunity to provide gap-filling, catalytic support within the strategic framework of the UN System Consolidated Action Plan for Avian and Human Influenza (UNCAPAHI) until other sources of funding can be mobilized. Under CFIA, donors may earmark their contributions by objective/country and/or UN agency.

CFIA is available to assist countries with restricted implementation capacity; unforeseen needs for urgent action; and joint programming where it can provide either start-up or supplementary resources to activities implemented by UN agencies, non-governmental organizations and national authorities for local, regional and/or global initiatives in order to maximize the impact and efficiency of the required response.

All projects funded through the CFIA must contribute to meeting the objectives in the UNCAPAHI and need to be developed in close collaboration with national authorities and the Agency that is leading the activities pertaining to the UNCAPAHI objectives. Proposals for funding should be shared with the relevant local stakeholders including donors, the United Nations Country Team (UNCT) and the Regional Office to facilitate coordination.

As a pooled funding mechanism, the CFIA enables Participating UN and Non-UN Participating Organizations to access funding rapidly and to support key emerging areas requiring funding within the context of the UNCAPAHI and its objectives. It also facilitates focused joint planning and implementation, and provides for fast track approval of urgent project proposals.

Unless otherwise agreed by the donors and the participating organizations, the CFIA will terminate as of 31 December 2012, or on the date in which the contributed funds are fully disbursed.

 

Governance

Management Committee (MC)
The CFIA is governed by an inter-agency Management Committee (MC) composed of high level Avian Flu focal points for each Participating UN and Non-UN Participating Organizations and contributing donors. The MC oversees and coordinates the operations of the CFIA in accordance with the CFIA Management Committee Terms of Reference and Rules of Procedure, which are designed to guide and facilitate the work of the Committee. It provides strategic guidance and oversight as well as makes decisions on fund allocation. The MC operates by consensus and is chaired by the UN System Senior Coordinator for Avian and Human Influenza. The World Bank participates in the MC as an observer, while the MPTF Office, as the Administrative Agent of the CFIA, participates as an ex-officio member.

To the extent possible, the MC will use existing coordination mechanisms from the UN System Consolidated Action Plan for Avian and Human Influenza (UNCAPAHI) to undertake the process of planning and stakeholders consultation that operations will require. The Committee meets monthly or anytime it should be required to do so, upon initiation from the Chair. For emergency projects the MC may conduct its business electronically or by teleconference. The Committee is supported by a small Secretariat that provides support and facilitates the work of the committee, and reports to the Chair of the Committee.

Working Groups
Working Groups may be established by the MC on particular issues, as required. The activities of these groups are governed by the same rules and principles as those of the MC.

Administrative Agent
The Participating UN Organizations have designated UNDP’s Multi-Partner Trust Fund Office (MPTF Office) to serve as the Administrative Agent for the CFIA. Its responsibilities as Administrative  Agent include the receipt, administration and management of contributions from donors; disbursement of funds to the Participating UN Organizations in accordance with instructions from the MC; and consolidation of narrative and financial reports produced by each Participating UN Organizations and Non-UN Participating Organizations and provision of these reports to the MC for onward submission to donors The MPTF Office will also commission independent lessons-learned and review exercises of the entire CFIA operations, if so requested by the MC.

 

Decision Making

Eligibility
Any Participating UN Organization that has signed a Memorandum of Understanding (MOU) with the MPTF Office) is eligible to submit project proposals for CFIA funding. Non-UN Participating Organizations with similar Financial Rules and Regulations may also submit proposals to the CFIA if they have signed a separate MOU with the MPTF Office as the Administrative Agent.

Proposal Submission
Project proposals to the CFIA are to be submitted to the CFIA MC Secretariat. Participating UN Organizations and Non-UN Participating Organizations should prepare project proposals utilizing the standard project proposal submission form, project cover sheet and budget format annexed to the Terms of Reference and Rules of Procedure for the MC. Click here for a list of annexes.

Proposal Review & Approval Process

  1. The CFIA Secretariat reviews project proposals against submission and request guidelines.
  2. When applicable, the Secretariat will call upon the Participating Organization(s) that has lead responsibilities for the objective of the UN Consolidated Action Plan under which the project falls to review the proposal and submit written comments.
  3. The Secretariat will submit the project proposal documents along with any technical appraisal and recommendations to the members of the MC for review.
  4. The MC reviews these documents and makes a funding decision as follows: Approve with our without conditions, defer, return with comments for further consideration or, reject.
  5. Following approval of project proposals by the MC, the Chair signs the submission form and submits the form and Proposal Documents to the MPTF Office for the transfer of funds to the Participating UN and/or Non-UN Organization(s).

* Fast-Track Approval
The CFIA provides an emergency facility for circumstances where immediate funding in an amount not exceeding $500,000 is required in order to respond to an unforeseen requirement that is in line with the UNCAPAHI.

Recent Documents

This tab shows only recent documents relevant at the Fund level. To see more documents at both the fund and project level go to the Document Center.

Key Figures
Funding Status
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Total as of
Values in US$
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Funds with Administrative Agent
Deposits 45,957,206  
Interest and Investment Income (from Fund) + 86,106  
Interest (from Participating Organizations) + 61,435  
Total source of funds   46,104,747
Transferred to Participating Organizations 45,483,156  
Refunds from Participating Organizations - 285,957  
Administrative Agent Fee + 459,893  
Direct Cost + 280,315  
Bank Charges + 100  
Total use of funds   - 45,937,508
Balance with Administrative Agent   167,240
As a percentage of deposits   0.4%
Funds with Participating Organizations
Transferred to Participating Organizations 45,483,156  
Total resources   45,483,156
Participating Organizations' Expenditure 44,535,427  
Refunds from Participating Organizations + 285,957  
Total expenses   - 44,821,383
Balance with Participating Organizations   661,773
As a percentage of transfers   1.5%
Total Balance of Funds   829,013
As a percentage of deposits   1.8%
Delivery Analysis
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Projects
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Contacts

For Policy and Programme Issues

UN System Influenza Coordination Office (UNSIC), 2 United Nations Plaza, DC2-2613, New York, NY 10017, USA; Telephone: +1 212 906 6083
Fax: +1 212 906 6473; Website: www.un-influenza.org/

  • Dr David Nabarro, UN System Senior Coordinator for Avian & Human Influenza, Telephone: +1 212 906 6083, Email:david.nabarro@undp.org
  • Dr. Chadia Wannous, Senior Policy Advisor, Telephone: +41 22 917 1150, Email: chadia.wannous@undp.org
  • Ms Olga Aleshina, CFIA Management Committee Secretariat, Telephone: +1 212 906 6155, Email: olga.aleshina@undp.org

 

For Fund Management/Administrative Agent Issues

Multi-Partner Trust Fund Office, Bureau of Management, United Nations Development Programme; Fax: +1 212 906 6990;  

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