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The One UN process in Ethiopia was initiated in 2008 to improve the efficiency and effectiveness of the UN system in meeting internationally agreed development goals. The process is being implemented in a collaborative manner under the strong leadership of the Government of Ethiopia and in full alignment with the measures taken in the Development Assistance Group to improve the coherence and harmonization of all external assistance to Ethiopia. Overall guidance is provided by a High Level Steering Committee, co-chaired by the Resident Coordinator and the Government (Ministry of Finance and Economic Development) with representatives from the UN Country Team, Government Ministries and Donors.
The One UN process in Ethiopia comprises five elements: One Programme, One Fund, One Leader, One Office and One Voice as set out in the Concept Paper and Roadmap approved by the High Level Steering Committee in June 2009.
The overall strategic objectives for the UN in Ethiopia are set out in United Nations Development Assistance Framework 2007- 2011 (UNDAF). Following the mid-term review of UNDAF in 2009 the UNDAF Results matrix has been refined to improve focus and deliver and a set of new joint programmes has been identified. The Joint Programmes plus change management activities required to support Delivering As One are known as the One Programme as set out in the document One UN Programme in Ethiopia.
As a result of the mid-term review 3 new major strategic Joint Programmes (the Flagship Joint Programmes) were identified in high priority areas for achievement of the MDGs, where the UN has comparative advantage and which are presently under supported by other donors:.
1) Enhancing Public Service Delivery to Accelerate Regional Employment Outcomes In Four Developing Regional State
2) Gender Equality and Women's Empowerment
3) Improving Maternal and Newborn Health and Survival
The flagship programmes are intended to operate at scale. Each flagship Joint Programme will have a lead Government Ministry and a lead UN Agency. UN agencies have some funds to contribute to initial activities but all three Joint Programmes require substantial additional funding.
The objective of the One UN Fund is to support the coherent resource mobilization, allocation and disbursement of donor resources to the One UN Programme under the direction of the Resident Coordinator.
The One UN Fund shall be administered by UNDP through its Multi-Donor Trust Fund Office (MDTF Office), as Administrative Agent, on behalf of the Participating UN Organizations and the Resident Coordinator as agreed with the Government. UNDP will administer the fund in accordance with its Regulations and Rules.
The High Level Steering Committee (HLSC)
HLSC will have oversight of the operations of the One Fund. It is jointly co-chaired by the State Minister in MOFED and the UN Resident Coordinator and comprises six representatives of the Government of Ethiopia, six representatives of the UN Country team and three representatives of Donor partners.
HLSC provides strategic direction and assists in the mobilization of resources for the One UN Fund and measures to increase coherence on harmonization of UN activities in Ethiopia. HLSC makes resource allocation decisions, reviews and approves the periodic progress reports (programmatic and financial), ensures appropriate consultative processes takes place with key stakeholders at the country level so as to avoid duplication or overlap between the One UN fund and other funding mechanisms, highlights lessons learnt and ensures the implementation of recommendations and identify critical issues.
The Ministry of Finance and Economic Development (MOFED)
MOFED shall exercise the responsibilities of the Government of Ethiopia in respect of the One Fund. MOFED co-chairs HLSC; works jointly with the UN Resident Coordinator's Office to carry out Secretariat functions; ensures that HLSC decisions are fully aligned and consistent with the country priorities and with the agreed operational modalities; in collaboration with UN Resident Coordinator's Office mobilize resources from different sources for the One Fund and One Program; ensures that the One UN Program is implemented based on the principles of Paris and Ghana AAA on aid effectiveness including ownership, leadership, harmonization, alignment, and mutual accountability as well as the various related agreements made between the UN and the Government; ensures that the principles of DAO and UN reform are fully applied and promoted through the implementation of the One UN Program; in collaboration with the UN Resident Coordinator's Office advises HLSC on the allocation of funds from the One UN Fund based on priorities agreed in the One UN Programme; in collaboration with the UN Resident Coordinator's Office ensures that decisions taken by the HLSC are duly recorded and communicated to the members of the HLSC; monitores the implementation of the decisions of HLSC; liaises with the Government Lead Partners participating in the Joint Programmes.
The Resident Coordinators as Chair of the UN Country Team (UNCT)
The overall management of the One UN Fund will be led and coordinated by the Resident Coordinator and MOFED. The Resident Coordinator co-chaires HLSC; in consultation with MOFED, advises HLSC on the allocation of funds from the One UN Fund based on priorities agreed in the One UN Programme; ensures that the decisions taken by the HLSC are in accordance with the regulatory requirements and frameworks of the Participating UN Organizations and agreements with the programme country and donors; monitores the implementation of the decisions of HLSC; oversees the Change Management activities supported by the One UN Fund; and reports to HLSC on behalf of the UNCT.
The Office of the Resident Coordinator is responsible for supporting the strategic leadership role of the Resident Coordinator for the One UN Fund and for supporting the quality assurance of the One UN Fund. It provides support in all the designated tasks for the Resident Coordinator as set out above and report on Change Management activities. In addition, the RC Office will work jointly with MOFED to carry out Secretariat functions.
Joint Programme Steering Committees (JPSC)
A Programme Steering Committee at national level will be established for each Joint Programme included in the One UN Programme, as the governing body of the Joint Programme. The JPSC will be co-chaired by the Lead Government Institution and the Lead UN agency for the Joint Programme, and will consist of Participating UN Organizations. JPSC determines financial allocations per Joint Programme component.
Programme implementation will be the responsibility of the Representative/Head of respective Participating UN Organizations. Each Participating UN Organization will be programmatically and financially accountable for the funds disbursed to it by the Administrative Agent from the One Fund Account.
The Lead UN Agency
Each Joint Programme has a Lead UN Agency. The Lead UN Agency coordinates overall implementation and ensures sound performance and progress towards the stated objectives of the Joint Programme; coordinates technical inputs by relevant Participating UN Organizations of the particular Joint Programme; acts as the main interlocutor of the Joint Programme towards the JPSC, and the Lead Government Institution, on the implementation of the Joint Programme; ensures monitoring of overall programme activities for programme-wide coherence and impact; and provides comprehensive narrative progress reports on the overall implementation of the relevant Joint Programme, based on the reports and inputs provided by the Participating UN Organization, to the JPSC for review and subsequent consolidation by the AA.
Lead Government Institution
Each Joint Programme will have a Lead Government Institution. Lead Government Institution coordinates the preparation of Joint Programme document; in consultation with MoFED leads the preparation of AWPs; acts as focal point for any communication with the UN and other stakeholders including reporting on program progress, meetings, field vists etc.; signs the Joint Programme document and AWP and takes the responsibility on the implementation of the program.
Participating UN Organizations
Each Participating UN Organization signs the Memorandum of Understanding with the Administrative Agent; assumes programmatic and financial responsibility for the funds received from the Administrative Agent; undertakes joint planning, implementation, and monitoring of programme activities in accordance with the allocation of responsibilities as regards lead and support agencies set out Programme documents; utilizes the funds allocated from the One UN Fund and ensures the results are achieved; provides relevant progress reports and financial statements as required in the MOU and SAA to their respective headquarters and the Administrative Agent through the UN Lead Agency; contributes to Joint Communication of activities and results.
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Funds with Administrative Agent
Funds with Participating Organizations
For Policy and Programme Issues
Office of the UN Resident Coordinator, UN Ethiopia, ECA Old Building, Africa Hall, P.O. Box 5580, Addis Ababa, Ethiopia; Website: http://www.unethiopia.org/
For Administrative Agent Issues
Multi-Partner Trust Fund Office (MPTF Office), Bureau of Management, United Nations Development Programme; Fax: +1 212 906 6990;