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  • NEW! To assist the most vulnerable communities affected by sudden onset emergencies and urgently requiring food, water, shelter and other basic needs, please DONATE ONLINE to the Central African Republic CHF - click here. Through this rapid and flexible response mechanism your contribution can be truly life-saving! Your donation is administered by the UN Foundation, a nonprofit 501(c)(3) organization registered in the United States (EIN/tax ID number: 58-2368165). Your donations are fully tax-deductible in the United States to the extent allowable by law.

Fund Dates

Central African Republic Common Humanitarian Fund - Reports

Central African Republic Common Humanitarian Fund - Key Documents

About

Overview

CHF-CAR Concept Note | Memorandum of Understanding | Standard Administrative Arrangement

The Common Humanitarian Fund in Central African Republic (CHF-CAR) was established in July 2008 as an expansion of the Emergency Response Fund (ERF) in CAR. Similar to the Sudan CHF and the DRC Pooled Fund, it is a pooled funding mechanism under the overall authority of the Humanitarian Coordinator (HC), that is intended to give the HC greater ability to target funds to the most critical humanitarian needs in CAR, encourage early donor contributions and enable a rapid response to unforeseen circumstances.

Humanitarian projects included in the Coordinated Aid Programme (CAP) for CAR are eligible for CHF-CAR funding during two rounds of allocations each year. Both the CAP and the CHF-CAR help advance humanitarian aid reforms as proposed in the Secretary-General's report, In Larger Freedom (2005), such as strengthened response capacity, more predictable and timely funding to organizations, strengthened coordination, as well as donors' endorsement of Good Humanitarian Donorship (GHD) principles.

Priority programmes and projects of the CHF-CAR are implemented by a range of organizations such as UN Organizations, international and national Non-Governmental Organizations (NGOs). 64 percent of projects funded under the CHF-CAR are projects submitted and implemented by NGOs.

The CHF-CAR is administered by the Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) in accordance with its financial regulations and rules. The MPTF Office is also the Administrative Agent of the Central African Republic country envelope under the Peacebuilding Fund.

 

EXPLANATORY NOTE! As contributions of several donors are received at the end of the calendar year to ensure predictability of funding ahead of the Humanitarian Planning Exercise for the following year, please note that generally October through December contributions are available for programming in the following year. For some donors this end year contributions may also constitute contributions of the following year.

 

Assistance Strategy

Since 2005 the humanitarian situation in the north of the Central African Republic (CAR) has deteriorated severely, as a consequence of conflict, crime, and insecurity. One million people have been affected by violence, and another million are at risk. As of August 2008, more than 300,000 people have been displaced inside the country or as refugees abroad. To enable NGOs and UN agencies to access critical humanitarian funding, an Emergency Response Fund (ERF) was created in 2007 and replaced in July 2008 by the Common Humanitarian Fund – Central African Republic (CHF-CAR). The CHF-CAR will improve the availability of timely, un-earmarked humanitarian funding to target the most critical humanitarian needs. It will enhance efficiency, increase prioritization and strengthen coordination within and between clusters. It will also allow donors who do not have a permanent presence in the country to programme humanitarian funding in CAR.

Under the overall oversight and coordination of the Humanitarian Coordinator, the CHF-CAR supports projects prioritized in the 2008 Coordinated Aid Programme (CAP), which outlines three strategic priorities for humanitarian action in CAR:

  • Enhance the protection of people affected by the conflict in the north of CAR by (a) stepping up the presence of humanitarian organizations amongst affected communities, (b) using a human rights based approach in all sectors, and (c) extending the geographical coverage of ongoing protection projects;
  • Provide timely and adequate life-saving assistance to people who are deprived of their rights in the following sectors: health, food security, shelter and non-food items, water and sanitation, and hygiene, while effectively incorporating gender aspects and HIV/AIDS prevention and response;
  • Ensure coherence and complementarity between humanitarian assistance, early recovery and development programmes by reinforcing national and communal capacities.

Future CAPs will contain updated humanitarian priorities according to an ongoing analysis of the changing situation on the ground.

There are two funding windows under the CHF-CAR:

  • A Standard Allocation mechanism, used for allocating the majority of resources and ensuring early funding for priority projects;
  • An Emergency Reserve, usually not higher than 20% of available funding, used in the event of unforeseen needs or emergency circumstances.

 

Governance

Humanitarian Coordinator

The overall management of the Common Humanitarian Fund – Central African Republic (CHF-CAR) activities is led and coordinated by the Humanitarian Coordinator (HC). According to the CHF-CAR Concept Note, the HC is responsible for:

  • Approving allocations and disbursements;
  • Defining the level of the Emergency Reserve, usually not higher than 20% of available funding;
  • Reporting to donors, in accordance with the CHF-CAR Concept Note and the Standard Administrative Arrangement (SAA);
  • Managing the process of monitoring and evaluating the impact and effectiveness of the CHF-CAR;
  • Asking the Advisory Board to select, every six months, a proportionate number of completed projects to be evaluated.

In his/her role the HC is supported by OCHA providing technical support to the CHF-CAR, and the Administrative Agent.

Advisory Board

The CHF-CAR Advisory Board is constituted of two donor representatives, two representatives of participating Non-Governmental Organizations (NGOs), and two representatives from the UN. UNDP, in its role as administrative agent, participates as an observer. The Advisory Board holds meeting at the beginning and end of each six-month tenure and can hold additional meetings, if necessary. Membership on the Board is for six-month intervals and renewable to allow members to get acquainted with the CHF mechanism, and encourage consistency in advice given to the HC regarding projects under review. If the Board is reviewing a project of one of its members, that organization is temporarily replaced by another one.

The Advisory Board is responsible for:

  • Reviewing the general functioning of the fund every six months and advising the Humanitarian Coordinator on necessary adjustments to its rules;
  • Selecting a set of completed CHF-funded projects to be evaluated in the coming semester;
  • Reviewing the draft CHF allocation paper for standard allocations and providing comments to the Humanitarian Coordinator;
  • Reviewing projects that do not fall within an established cluster (multi-sector, coordination, or security projects).

Administrative Agent

The Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) serves as the Administrative Agent (AA) and is responsible for concluding Standard Administrative Arrangements (SAAs) with donors and Memorandums of Understanding (MOUs) with Participating UN Organizations. It receives, administers and manages contributions from Donors. It disburses these funds to the Participating UN Organizations in accordance with the decisions of the HC. The AA also maintains an Emergency Reserve as directed by the HC. Finally, the AA prepares and submits consolidated financial reports, as well as financial statements on the CHF-CAR account to the HC, each donor that has contributed to the CHF-CAR, as well as Participating UN Organizations.

Decision-Making Process

Eligibility
Only humanitarian projects that are submitted by UN agencies, international Non-Governmental Organizations (INGOs) accredited with the government of Central African Republic (CAR) and local NGOs, and that are included in the Coordinated Aid Programme (CAP) are eligible for funding under the Common Humanitarian Fund (CHF). However, projects may be included in the CAP at any time, on the condition that they have been ranked, vetted by the cluster lead, and approved by the Humanitarian Coordinator.

While there is no funding ceiling, grants under standard allocations are expected to range from $200,000 to $500,000 and should be used within a year.

Proposal Submission for Standard Allocation
The Humanitarian Coordinator (HC) issues CHF allocation paper that, based on the CAP and other available information, analyzes humanitarian needs and identifies priorities. The paper details the exact amount that is available to each cluster or sector, as well as to multi-sector projects, and may further specify which type of activities are eligible within a cluster. It is then shared for comments with all members of the Humanitarian and Development Partnership Team (HDPT) and the CHF Advisory Board. Cluster leads and NGOs co-leads convene a meeting for each cluster to identify a list of priority, under-funded projects for the cluster to submit a list of these projects with proposed funding to the HC for approval.   

Proposal Review & Approval Process

The HC makes the final decision by either approving the submitted list or sending the list back to the relevant cluster with comments asking for a revision; or modifies the list. The HC then informs the recipient organizations of the allocation decision. S/he instructs the Administrative Agent (AA) of the CHF to transfer funds to the relevant organizations. Disbursements to Participating UN Organizations and Non-UN Participating Organizations such as IOM are made within three (3) to five (5) business days of receipt of the appropriate documentation signed by both the HC and the Participating UN Organization and the Non-UN Participating Organizations, depending on the availability of donor funds.

Disbursements to participating NGOs are made through UNDP performing an additional oversight function as a Participating UN Organization (see the CAR-CHF Concept Note).

Recent Documents

This tab shows only recent documents relevant at the Fund level. To see more documents at both the fund and project level go to the Document Center.

Key Figures
Funding Status
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Total as of
Values in US$
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Funds with Administrative Agent
Contributions from Donors 157,667,936  
Interest and Investment Income (from Fund) + 530,376  
Interest (from Participating Organizations) + 335,269  
Total source of funds   158,533,580
Transferred to Participating Organizations 138,260,518  
Refunds from Participating Organizations - 382,927  
Administrative Agent Fee + 1,572,903  
Direct Cost + 3,515,815  
Bank Charges + 2,754  
Other + 51,715  
Total use of funds   - 143,020,778
Balance with Administrative Agent   15,512,802
As a percentage of deposits   9.8%
Funds with Participating Organizations
Transfers to Participation Organizations 138,260,518  
Total resources   138,260,518
Participating Organizations' Expenditure 113,164,084  
Refunds from Participating Organizations + 382,927  
Total expenses   - 113,547,011
Balance with Participating Organizations   24,713,507
As a percentage of transfers   17.9%
Total Balance of Funds   40,226,309
As a percentage of deposits   25.5%
Delivery Analysis
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Contributions
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Projects
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Contacts

For Policy and Programme Issues

Office of the DSRSG, Bangui, Central African Republic (CAR)

 

For Fund Administrative Agent Issues

Multi-Partner Trust Fund Office (MPTF Office), Bureau of Management, United Nations Development Programme; Fax: +1 212 906 6990;  

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