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Central African Republic Common Humanitarian Fund - Reports
Central African Republic Common Humanitarian Fund - Key Documents
The Common Humanitarian Fund in Central African Republic (CHF-CAR) was established in July 2008 as an expansion of the Emergency Response Fund (ERF) in CAR. Similar to the Sudan CHF and the DRC Pooled Fund, it is a pooled funding mechanism under the overall authority of the Humanitarian Coordinator (HC), that is intended to give the HC greater ability to target funds to the most critical humanitarian needs in CAR, encourage early donor contributions and enable a rapid response to unforeseen circumstances.
Humanitarian projects included in the Coordinated Aid Programme (CAP) for CAR are eligible for CHF-CAR funding during two rounds of allocations each year. Both the CAP and the CHF-CAR help advance humanitarian aid reforms as proposed in the Secretary-General's report, In Larger Freedom (2005), such as strengthened response capacity, more predictable and timely funding to organizations, strengthened coordination, as well as donors' endorsement of Good Humanitarian Donorship (GHD) principles.
Priority programmes and projects of the CHF-CAR are implemented by a range of organizations such as UN Organizations, international and national Non-Governmental Organizations (NGOs). 64 percent of projects funded under the CHF-CAR are projects submitted and implemented by NGOs.
The CHF-CAR is administered by the Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) in accordance with its financial regulations and rules. The MPTF Office is also the Administrative Agent of the Central African Republic country envelope under the Peacebuilding Fund.
EXPLANATORY NOTE! As contributions of several donors are received at the end of the calendar year to ensure predictability of funding ahead of the Humanitarian Planning Exercise for the following year, please note that generally October through December contributions are available for programming in the following year. For some donors this end year contributions may also constitute contributions of the following year.
Since 2005 the humanitarian situation in the north of the Central African Republic (CAR) has deteriorated severely, as a consequence of conflict, crime, and insecurity. One million people have been affected by violence, and another million are at risk. As of August 2008, more than 300,000 people have been displaced inside the country or as refugees abroad. To enable NGOs and UN agencies to access critical humanitarian funding, an Emergency Response Fund (ERF) was created in 2007 and replaced in July 2008 by the Common Humanitarian Fund – Central African Republic (CHF-CAR). The CHF-CAR will improve the availability of timely, un-earmarked humanitarian funding to target the most critical humanitarian needs. It will enhance efficiency, increase prioritization and strengthen coordination within and between clusters. It will also allow donors who do not have a permanent presence in the country to programme humanitarian funding in CAR.
Under the overall oversight and coordination of the Humanitarian Coordinator, the CHF-CAR supports projects prioritized in the 2008 Coordinated Aid Programme (CAP), which outlines three strategic priorities for humanitarian action in CAR:
Future CAPs will contain updated humanitarian priorities according to an ongoing analysis of the changing situation on the ground.
There are two funding windows under the CHF-CAR:
The overall management of the Common Humanitarian Fund – Central African Republic (CHF-CAR) activities is led and coordinated by the Humanitarian Coordinator (HC). According to the CHF-CAR Concept Note, the HC is responsible for:
In his/her role the HC is supported by OCHA providing technical support to the CHF-CAR, and the Administrative Agent.
The CHF-CAR Advisory Board is constituted of two donor representatives, two representatives of participating Non-Governmental Organizations (NGOs), and two representatives from the UN. UNDP, in its role as administrative agent, participates as an observer. The Advisory Board holds meeting at the beginning and end of each six-month tenure and can hold additional meetings, if necessary. Membership on the Board is for six-month intervals and renewable to allow members to get acquainted with the CHF mechanism, and encourage consistency in advice given to the HC regarding projects under review. If the Board is reviewing a project of one of its members, that organization is temporarily replaced by another one.
The Advisory Board is responsible for:
The Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) serves as the Administrative Agent (AA) and is responsible for concluding Standard Administrative Arrangements (SAAs) with donors and Memorandums of Understanding (MOUs) with Participating UN Organizations. It receives, administers and manages contributions from Donors. It disburses these funds to the Participating UN Organizations in accordance with the decisions of the HC. The AA also maintains an Emergency Reserve as directed by the HC. Finally, the AA prepares and submits consolidated financial reports, as well as financial statements on the CHF-CAR account to the HC, each donor that has contributed to the CHF-CAR, as well as Participating UN Organizations.
While there is no funding ceiling, grants under standard allocations are expected to range from $200,000 to $500,000 and should be used within a year.
Proposal Submission for Standard Allocation
Proposal Review & Approval Process
The HC makes the final decision by either approving the submitted list or sending the list back to the relevant cluster with comments asking for a revision; or modifies the list. The HC then informs the recipient organizations of the allocation decision. S/he instructs the Administrative Agent (AA) of the CHF to transfer funds to the relevant organizations. Disbursements to Participating UN Organizations and Non-UN Participating Organizations such as IOM are made within three (3) to five (5) business days of receipt of the appropriate documentation signed by both the HC and the Participating UN Organization and the Non-UN Participating Organizations, depending on the availability of donor funds.
Disbursements to participating NGOs are made through UNDP performing an additional oversight function as a Participating UN Organization (see the CAR-CHF Concept Note).
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Funds with Administrative Agent
Funds with Participating Organizations
For Policy and Programme Issues
Office of the DSRSG, Bangui, Central African Republic (CAR)
For Fund Administrative Agent Issues
Multi-Partner Trust Fund Office (MPTF Office), Bureau of Management, United Nations Development Programme; Fax: +1 212 906 6990;