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About

Overview

The multi-donor humanitarian fund in the Democratic Republic of Congo, DRC, (hereinafter referred to as the “DRC Pooled Fund”) under the authority of the United Nations Humanitarian Coordinator aims to channel resources to projects within the Humanitarian Action Plan, to strengthen coordination and increase the extent to which funding is allocated to priority humanitarian needs. The Pooled Fund was established upon signing of the Memorandum of Understanding between the Humanitarian Coordinator, OCHA, Participating UN Organizations and UNDP Multi-Partner Trust Fund Office (MPTF Office) as the Administrative Agent. The Pooled Fund is consistent with the principles of the Good Humanitarian Donorship (GHD) initiative. The main purpose of the Pooled Fund is to improve humanitarian response in the DRC as part of the wider reforms of humanitarian architecture.

Since 2006, the United Nations has taken a coordinated approach to the delivery of humanitarian aid in DRC. This has been reflected in a Humanitarian Action Plan (HAP) that encompasses UN Agencies and many NGOs which have participated in a process of nationwide coordination among ten clusters covering the entire country. The HAP outlines strategic programmatic and operational plans for providing humanitarian and emergency assistance in the DRC, and has been developed in consultation with national, provincial and local authorities. The Action Plan consists of clusters plans based on specific  objectives, thresholds, priorities, strategies, programme activities and sector indicators to monitor progress of implementation.

The DRC Pooled Fund allocates funds to projects under different clusters. The clusters, based on the HAP, are the following:

  • Coordination
  • Early Recovery
  • Education
  • Food security
  • Health
  • Logistics
  • Multisectoral (refugees)
  • Nutrition
  • Protection
  • Shelter and Non-Food Items
  • Water Sanitation and Hygiene

The HAP and the DRC Pooled Fund contributes to advance reforms of humanitarian aid proposed in the UN Secretary-General’s 2005 Report “In Larger Freedom” and endorsed by UN bodies.  These include:

  • A strengthened response capacity, including clearer sectoral responsibility and accountability through the Clusters;
  • More predictable and timely funding of operational UN agencies and implementing partners in undertaking emergency activities;
  • Strengthened coordination both at the field and national levels.

Similarly, several donors have endorsed the principles of Good Humanitarian Donorship (GHD) which include a needs-based approach and flexible, timely, predictable and adequate funding.

UNDP Multi-Partner Trust Fund Office (MPTF Office) serves as Administrative Agent of the Pooled Fund, on behalf of the Participating UN Organizations. The Administrative Agent will administer the DRC Pooled Fund in accordance with its financial regulations and rules. The Administrative Agent disburses the funds upon the decision of the Humanitarian Coordinator to the respective Participating UN Organizations and the International Organization for Migration (IOM). Each Participating UN Organization and IOM assumes full financial and programmatic accountability for the funds received and administers them in accordance with its financial regulations and rules, as set forth in the Terms of Reference.

Assistance Strategy

The DRC Pooled Fund is intended to improve humanitarian response by: providing committed funds earlier than under other modalities of funding for humanitarian actions; strengthening the planning and coordination process; tying the funding allocation to the HAP; broadening participation in the Action Plan; channeling funds towards the most urgent needs; and by ensuring that funds are available for rapid responses to unforeseen circumstances. In order to achieve these objectives the DRC Pooled Fund has been designed to accommodate the following principles:

  • The DRC Pooled Fund should focus on strengthening the  humanitarian response in DRC;
  • Donors should make un-earmarked commitments and honor them as early as possible;
  • The Pooled Fund should use the HAP as its primary allocation framework;
  • Funds should be allocated to the highest humanitarian priorities as determined by the Humanitarian Coordinator, in consultation with the Pooled Fund Board and the existing coordination mechanisms;
  • The Humanitarian Coordinator should make use of existing experience, knowledge, network and competencies of UN agencies and NGO partners;
  • Funds allocation should be relevant, rapid, transparent and consultative;
  • The Pooled Fund commits to close collaboration and coordination with other donors and/or other sources of humanitarian funding outside the mechanism to ensure maximum coherence of funding decisions to humanitarian programmes in DRC;
  • Reporting should be simple, efficient, specific and linked to the HAP;
  • The Pooled Fund should maintain a reserve for rapid response to unforeseen circumstances;
  • The operation of the Pooled Fund should meet acceptable fiduciary standards;
  • It should strengthen the HAP process.

Governance

The Projects and the operations of the DRC Pooled Fund are designed and carried out under the overall oversight and coordination of the Humanitarian Coordinator supported by OCHA and the Joint Pooled Fund Unit. In carrying out his function, the Humanitarian Coordinator is advised by a Pooled Fund Board. The Pool Fund Board is chaired by the Humanitarian Coordinator and includes Donors, cluster lead agencies (Participating UN Organizations), NGO representatives and OCHA.

The Humanitarian Coordinator is responsible for:

  • mobilizing resources;
  • defining the amounts of the standard allocation and the reserve;
  • allocating Pooled Fund resources according to agreed procedures;
  • approving allocations and disbursements
  • supervising the process of monitoring and evaluation related to the Pooled Fund operation;
  • chairing the Pooled Fund Board;
  • reporting to donors on Pooled Fund operation on an annual basis
  • supervising the management of the Joint Pooled fund Unit.

The Joint Pooled Fund Unit (JPFU), constituted by OCHA and UNDP, remains under the overall supervision of the Humanitarian Coordinator and aims at ensuring adequate and efficient management of the pooled fund mechanism in DRC.

In supporting the HC the, JPFU inter alia supports the overall project cycle, provides technical advice on the allocation processes, lead the technical review of the selected projects, ensures enhanced coordination among donors contributing to humanitarian programmes in DRC outside the Pooled Fund mechanism, develops and manages the reporting system on Pooled Fund funded projects on behalf of the Humanitarian Coordinator, acts as secretariat for the Pooled Fund Board, and compiles the consolidated annual report of Pooled Fund operations.

UNDP Country Office plays the role of Managing Agent. This Managing Agent role is distinct and separate from UNDP’s role as the Administrative Agent role, played by UNDP, which is in accordance with UNDP’s policy of maintaining clear separation of the dual functions as Administrative Agent and Participating UN Organization under MDTFs and Joint Programmes. UNDP as Managing Agent, on the basis of the instructions received from the Humanitarian Coordinator and funding received from the Administrative Agent, ensures access to the Pooled Fund for NGOs. In this regard UNDP performs additional oversight functions, ensuring project implementation in accordance with regulations, rules, directives and procedures applicable to it and it is responsible for discharging all commitments and obligations with NGOs.

 Decision-Making Process

 The allocation of funds under the DRC Pooled Fund occurs under the responsibility of the Humanitarian Coordinator.  There are two mechanisms for allocation:

  • A standard allocation mechanism is used for allocating the bulk of the Pooled Fund resources and ensuring funding for projects in line with the provisions of the HAP.  Two allocations per year are ensured under this facility.  
  • A rapid onset mechanism, called Reserve, is designed for the rapid and flexible allocation of funds in the event of unforeseen circumstances, emergencies, or strategic needs. This facility could provide support to the DRC Emergency Response Fund.

The Humanitarian Coordinator launches the standard allocation process twice a year requesting coordination structures (CPIA or National Inter-Cluster) to define a strategy for the allocation of funds. The Strategic Committee (two donors, two cluster lead agencies representative, and two NGOs) proposes to the Humanitarian Coordinator the distribution of funds by geographical areas and clusters.

The national Cluster coordinators, in consultation with the national co-facilitator recommend a list of projects for funding. The Provincial Inter-agency Standing Committees (CPIA) and the national Inter-cluster are consulted on the list of recommended projects. The Joint Pooled Fund Unit compiles all the information received from clusters coordinators CPIAs and the national Inter-cluster, and provides an analysis to the Pooled Fund Board for final recommendation to the Humanitarian Coordinator. The HC approves the funding for projects, following positive technical review managed by the Joint Pooled Fund Unit.

Participating UN Organizations and NGO Implementing Partners can access the Reserve at any given time, directly addressing their request to the Humanitarian Coordinator via the Joint Pooled Fund Unit. In line with the purpose of the Reserve (rapid and flexible allocation of funds in the event of unforeseen circumstances, emergencies, or strategic needs) the Humanitarian Coordinator could directly authorize disbursements to projects under the Reserve and subsequently inform the Pooled Fund Board.

Once allocations from the Pooled Fund are decided upon by the Humanitarian Coordinator, disbursements occur as follows:

  • Project Financing Agreement is signed by the Humanitarian Coordinator and the Participating UN Organizations and IOM, indicating acceptance of the approved projects.
  • The Administrative Agent makes then payments to the Participating UN Organizations within three to five business days of receipt of the appropriate documentation, including projects documents, signed by both the Humanitarian Coordinator and the Participating UN Organization concerned.
  • Disbursements to approved NGOs projects involved in the HAP are channeled through UNDP performing the Managing Agent functions described in the Term of Reference.
Recent Documents

This tab shows only recent documents relevant at the Fund level. To see more documents at both the fund and project level go to the Document Center.

Key Figures
Funding Status
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Total as of
Values in US$
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Funds with Administrative Agent
Deposits 842,846,778  
Interest and Investment Income (from Fund) + 6,122,948  
Interest (from Participating Organizations) + 2,223,186  
Total source of funds   851,192,912
Transferred to Participating Organizations 814,745,011  
Refunds from Participating Organizations - 8,094,888  
Administrative Agent Fee + 8,428,467  
Direct Cost + 3,472,994  
Bank Charges + 5,543  
Total use of funds   - 818,557,127
Balance with Administrative Agent   32,635,784
As a percentage of deposits   3.9%
Funds with Participating Organizations
Transferred to Participating Organizations 814,745,011  
Total resources   814,745,011
Participating Organizations' Expenditure 703,877,823  
Refunds from Participating Organizations + 8,094,888  
Total expenses   - 711,972,711
Balance with Participating Organizations   102,772,300
As a percentage of transfers   12.6%
Total Balance of Funds   135,408,084
As a percentage of deposits   16.1%
Delivery Analysis
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Contacts

For Policy and Programme Issues

Office of the Special Representative of the Secretary-General, United Nations Organization Stabilization Mission in the DR Congo (MONUSCO), Kinshasa, DRC

  • Moustapha Soumaré Deputy Special Representative of the Secretary General for Recovery and Governance, Resident Coordinator, Humanitarian Coordinator, and UNDP Resident Representative in Congo (DRC); email: moustapha.soumare@undp.org
  • Mr. Alain Decoux, Head of Pooled Fund Unit, United Nations Office for the Coordination of Humanitarian Affairs OCHA; Telephone: +243 97 00 03 770; Email: decoux@un.org

 

For Fund Administrative Agent Issues

United Nations Development Programme, Kinshasa, DRC

Multi-Partner Trust Fund Office (MPTF Office), Bureau of Management, United Nations Development Programme; Fax: +1 212 906 6990;

  • Ms Anita Bansi, Operation Associate (Finance); Telephone: +1 212 906 5529; E-mail: anita.bansi@undp.org