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Democratic Republic of the Congo Pooled Fund - Reports & Key Documents
The multi-donor humanitarian fund in the Democratic Republic of Congo, DRC, (hereinafter referred to as the “DRC Pooled Fund”) under the authority of the United Nations Humanitarian Coordinator aims to channel resources to projects within the Humanitarian Action Plan, to strengthen coordination and increase the extent to which funding is allocated to priority humanitarian needs. The Pooled Fund was established upon signing of the Memorandum of Understanding between the Humanitarian Coordinator, OCHA, Participating UN Organizations and UNDP Multi-Partner Trust Fund Office (MPTF Office) as the Administrative Agent. The Pooled Fund is consistent with the principles of the Good Humanitarian Donorship (GHD) initiative. The main purpose of the Pooled Fund is to improve humanitarian response in the DRC as part of the wider reforms of humanitarian architecture.
Since 2006, the United Nations has taken a coordinated approach to the delivery of humanitarian aid in DRC. This has been reflected in a Humanitarian Action Plan (HAP) that encompasses UN Agencies and many NGOs which have participated in a process of nationwide coordination among ten clusters covering the entire country. The HAP outlines strategic programmatic and operational plans for providing humanitarian and emergency assistance in the DRC, and has been developed in consultation with national, provincial and local authorities. The Action Plan consists of clusters plans based on specific objectives, thresholds, priorities, strategies, programme activities and sector indicators to monitor progress of implementation.
The DRC Pooled Fund allocates funds to projects under different clusters. The clusters, based on the HAP, are the following:
The HAP and the DRC Pooled Fund contributes to advance reforms of humanitarian aid proposed in the UN Secretary-General’s 2005 Report “In Larger Freedom” and endorsed by UN bodies. These include:
Similarly, several donors have endorsed the principles of Good Humanitarian Donorship (GHD) which include a needs-based approach and flexible, timely, predictable and adequate funding.
UNDP Multi-Partner Trust Fund Office (MPTF Office) serves as Administrative Agent of the Pooled Fund, on behalf of the Participating UN Organizations. The Administrative Agent will administer the DRC Pooled Fund in accordance with its financial regulations and rules. The Administrative Agent disburses the funds upon the decision of the Humanitarian Coordinator to the respective Participating UN Organizations and the International Organization for Migration (IOM). Each Participating UN Organization and IOM assumes full financial and programmatic accountability for the funds received and administers them in accordance with its financial regulations and rules, as set forth in the Terms of Reference.
The DRC Pooled Fund is intended to improve humanitarian response by: providing committed funds earlier than under other modalities of funding for humanitarian actions; strengthening the planning and coordination process; tying the funding allocation to the HAP; broadening participation in the Action Plan; channeling funds towards the most urgent needs; and by ensuring that funds are available for rapid responses to unforeseen circumstances. In order to achieve these objectives the DRC Pooled Fund has been designed to accommodate the following principles:
The Projects and the operations of the DRC Pooled Fund are designed and carried out under the overall oversight and coordination of the Humanitarian Coordinator supported by OCHA and the Joint Pooled Fund Unit. In carrying out his function, the Humanitarian Coordinator is advised by a Pooled Fund Board. The Pool Fund Board is chaired by the Humanitarian Coordinator and includes Donors, cluster lead agencies (Participating UN Organizations), NGO representatives and OCHA.
The Humanitarian Coordinator is responsible for:
The Joint Pooled Fund Unit (JPFU), constituted by OCHA and UNDP, remains under the overall supervision of the Humanitarian Coordinator and aims at ensuring adequate and efficient management of the pooled fund mechanism in DRC.
In supporting the HC the, JPFU inter alia supports the overall project cycle, provides technical advice on the allocation processes, lead the technical review of the selected projects, ensures enhanced coordination among donors contributing to humanitarian programmes in DRC outside the Pooled Fund mechanism, develops and manages the reporting system on Pooled Fund funded projects on behalf of the Humanitarian Coordinator, acts as secretariat for the Pooled Fund Board, and compiles the consolidated annual report of Pooled Fund operations.
UNDP Country Office plays the role of Managing Agent. This Managing Agent role is distinct and separate from UNDP’s role as the Administrative Agent role, played by UNDP, which is in accordance with UNDP’s policy of maintaining clear separation of the dual functions as Administrative Agent and Participating UN Organization under MDTFs and Joint Programmes. UNDP as Managing Agent, on the basis of the instructions received from the Humanitarian Coordinator and funding received from the Administrative Agent, ensures access to the Pooled Fund for NGOs. In this regard UNDP performs additional oversight functions, ensuring project implementation in accordance with regulations, rules, directives and procedures applicable to it and it is responsible for discharging all commitments and obligations with NGOs.
The allocation of funds under the DRC Pooled Fund occurs under the responsibility of the Humanitarian Coordinator. There are two mechanisms for allocation:
The Humanitarian Coordinator launches the standard allocation process twice a year requesting coordination structures (CPIA or National Inter-Cluster) to define a strategy for the allocation of funds. The Strategic Committee (two donors, two cluster lead agencies representative, and two NGOs) proposes to the Humanitarian Coordinator the distribution of funds by geographical areas and clusters.
The national Cluster coordinators, in consultation with the national co-facilitator recommend a list of projects for funding. The Provincial Inter-agency Standing Committees (CPIA) and the national Inter-cluster are consulted on the list of recommended projects. The Joint Pooled Fund Unit compiles all the information received from clusters coordinators CPIAs and the national Inter-cluster, and provides an analysis to the Pooled Fund Board for final recommendation to the Humanitarian Coordinator. The HC approves the funding for projects, following positive technical review managed by the Joint Pooled Fund Unit.
Participating UN Organizations and NGO Implementing Partners can access the Reserve at any given time, directly addressing their request to the Humanitarian Coordinator via the Joint Pooled Fund Unit. In line with the purpose of the Reserve (rapid and flexible allocation of funds in the event of unforeseen circumstances, emergencies, or strategic needs) the Humanitarian Coordinator could directly authorize disbursements to projects under the Reserve and subsequently inform the Pooled Fund Board.
Once allocations from the Pooled Fund are decided upon by the Humanitarian Coordinator, disbursements occur as follows:
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Funds with Administrative Agent
Funds with Participating Organizations
For Policy and Programme Issues
Office of the Special Representative of the Secretary-General, United Nations Organization Stabilization Mission in the DR Congo (MONUSCO), Kinshasa, DRC
For Fund Administrative Agent Issues
United Nations Development Programme, Kinshasa, DRC
Multi-Partner Trust Fund Office (MPTF Office), Bureau of Management, United Nations Development Programme; Fax: +1 212 906 6990;