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Sudan Common Humanitarian Fund - Reports
Sudan Common Humanitarian Fund - Templates
The Sudan Common Humanitarian Fund (CHF) is a pooled funding mechanism established in 2005 for humanitarian activities in Sudan. Under the overall authority of the Humanitarian Coordinator (HC), the Sudan CHF is intended to give the HC greater ability to target funds to the most critical humanitarian needs, encourage early donor contributions and enable a rapid response to unforeseen circumstances. A similar mechanism exists in the Democratic Republic of Congo (See the DRC Pooled Fund's Overview).
Only humanitarian projects included in the UN and Partners Work Plan for Sudan (the Work Plan) are eligible for CHF funding. The Work Plan outlines the annual strategic and operational plan for the UN and partners' assistance in Sudan and is developed in consultation with national, regional and local authorities. It is divided into seven planning regions and one national programme, each covering up to twelve sectors with four cross cutting issues that all sectors are expected to integrate into their programming. In 2010, 143 UN and Partner Agencies participated in the 2010 Work Plan which includes 410 projects requiring a total of US$1.9 billion to conduct critical humanitarian and early recovery activities for the year.
Both the Work Plan and the Sudan CHF help advance humanitarian aid reforms as proposed in the Secretary-General's report, In Larger Freedom (2005), such as strengthened response capacity, more predictable and timely funding to organizations, strengthened coordination, as well as donors' endorsement of Good Humanitarian Donorship (GHD) principles.
This website is not the official Sudan CHF website, but the UNDP Multi-Partner Trust Fund Office information website on the Sudan CHF. To visit the official Sudan CHF website, click here.
The Sudan CHF is administered by the Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) in accordance with its financial regulations and rules.
EXPLANATORY NOTE! As contributions of several donors are received at the end of the calendar year to ensure predictability of funding ahead of the Humanitarian Planning Exercise for the following year, please note that generally October through December contributions are available for programming in the following year. For some donors this end year contributions may also constitute contributions of the following year.
The objectives of the Sudan Common Humanitarian Fund (CHF) is to support the timely allocation and disbursement of donor resources to the most critical humanitarian needs under the overall oversight and coordination of the Humanitarian Coordinator. It is only used for projects classified as "humanitarian" under the Work Plan.
The Sudan CHF is intended to improve humanitarian outcomes by providing committed funds earlier than under previous arrangements; strengthening the planning and coordination process; tying the funding allocation to the Work Plan; broadening participation in the Work Plan; channelling funds towards the most urgent needs; and by ensuring that funds are available for rapid responses to unforeseen circumstances. To achieve these objectives, the CHF has been designed to accommodate the following principles:
The Humanitarian Coordinator is responsible for the allocation of funds based on priority needs and absorptive capacities. In allocating funding, the Humanitarian Coordinator may request advice from the Advisory Group, comprising representatives of donors, the UN, NGOs and others as deemed necessary. The Advisory Group will ensure that the activities funded under the Sudan CHF are harmonized with those funded bilaterally by the donors. The Humanitarian Coordinator is also supported by the Administrative Agent (AA), a Technical Support Unit, and a Monitoring and Evaluation Unit.
There are two mechanisms for allocating funds:
To support uniform and consolidated financial reporting, the Sudan CHF is administered by the United Nations Development Programme (UNDP) in accordance with its financial regulations and rules. UNDP serves as the Administrative Agent (AA) on behalf of the Participating UN Organizations. The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) serves as the CHF technical unit and is responsible for managing the allocation process in Sudan. For participating NGOs, funds are channelled through UNDP performing an additional oversight function as a Participating UN Organization.
In his/her role the HC is supported by a Technical Support Unit, a Monitoring and Evaluation Unit and the Administrative Agent.
The Advisory Board is responsible for:
CHF Technical Unit
Proposal Review & Approval Process
The primary project technical review function is done through the Work Plan planning process.
Since February 2010, the HC has adopted a revised CHF standard allocation model to provide more transparency, guidance and accountability in the selection process by introducing two regional envelopes (north and south) and specifying the selection criteria. The revised model also aims to shorten the period between the project review and final allocation.
Once the HC issues the allocation policy paper, consultations occur within sector coordination groups to recommend sector priorities for Sudan CHF allocations, in line with the priorities outlined in the Work Plan. A list of priority projects is then endorsed by each sector group and submitted to the HC for approval. Under exceptional circumstances, the HC may exclude certain projects and add others in order to further the objectives of the overall humanitarian programme and achieve an improved balance.
The HC then informs the recipient organizations of the allocation decision. S/he instructs the Administrative Agent (AA) of the CHF to transfer funds to the relevant organizations. Disbursements to Participating UN Organizations and Non-UN Participating Organizations such as IOM are made within three (3) to five (5) business days of receipt of the appropriate documentation signed by both the HC and the Participating UN Organization and the Non-UN Participating Organizations, depending on the availability of donor funds.
Disbursements to NGOs involved in the Work Plan are made through UNDP performing an additional oversight function as a Participating UN Organization (see CHF TOR).
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Funds with Administrative Agent
Funds with Participating Organizations
For Policy and Programme Issues
Office of the Special Representative of the Secretary General, United Nations Mission in Sudan, Sudan
Ms. Marta Ruedas, UN Resident Coordinator and Humanitarian Coordinator in Sudan, Email: email@example.com
UN Office for the Coordination of Humanitarian Affairs
Ms. Sheilagh Henry, Head of the Humanitarian Financing Unit and CHF Manager, UN Office for the Coordination of Humanitarian Affairs, Email: firstname.lastname@example.org
Mr. Bavo Christiaens, Humanitarian Financing Unit, UN Office for the Coordination of Humanitarian Affairs, Email: email@example.com
For Fund Administrative Agent Issues
United Nations Development Programme (UNDP) Sudan
Multi-Partner Trust Fund Office (MPTF Office), Bureau of Management, United Nations Development Programme; Fax: +1 212 906 6990;