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South Sudan Common Humanitarian Fund - Reports
The first Consolidated Appeals Process (CAP) for the Republic of South Sudan was launched in July 2011. This was a continuation of the UN coordinated approach to the delivery of humanitarian aid in South Sudan which started in 2005 under the Sudan Humanitarian Work Plan until the end of the Comprehensive Peace Agreement (CPA) period on 9 July 2011. The CAP covers the activities of the UN Agencies, IOM and Non-Governmental Organizations (NGOs) which participate in the nation-wide coordination structures facilitated by OCHA in close consultation with Government authorities.
The CAP outlines annual strategic, programmatic and operational goals for the delivery of humanitarian and emergency assistance in South Sudan and includes cluster strategies, objectives and indicators to measure progress and a selection of supporting humanitarian projects. A South Sudan Common Humanitarian Fund has been established in February 2012 by the Humanitarian Coordinator (HC) for South Sudan, UN Agencies and donors to support the timely allocation and disbursement of donor resources to the most critical humanitarian needs in South Sudan under the direction of the HC. Similar to the Sudan CHF, DRC Pooled Fund, Somalia CHF and CAR CHF, it is a pooled funding mechanism under the overall authority of the HC, that is intended to support national and international NGOs and UN agencies providing humanitarian assistance to people in need in a strategic and timely manner.
Donor contributions to the South Sudan CHF will be utilized to finance projects carried out by the Participating UN Organizations (PUNOs), the International Organization for Migration (IOM), and NGO partners (international NGOs, South Sudan NGOs, Red Cross and Red Crescent societies, and Community Based Organizations (CBOs) registered in South Sudan).
UNDP will serve as Participating UN Organization for NGO implemented projects, performing functions established by global corporate practice as those of ‘Managing Agent’ through its Country Office in South Sudan. The relationship between UNDP and the NGO Implementing Partners will be guided by UNDP rules and regulations. UNDP will use its standard NGO execution modality for this purpose. The HC will retain the responsibility for the allocation of funds to specific NGO projects.
The UNDP Multi-Partner Trust Fund Office (MPTF Office) will serve as Administrative Agent of the South Sudan CHF, on behalf of the Participating UN Organisations and IOM. Each Participating UN Organization and IOM assumes full financial and programmatic accountability for the funds received.
The South Sudan CHF aims to give the HC, in consultation with the CHF Advisory Board, the ability to allocate funds to priority humanitarian needs, encourage early donor contributions and allow rapid response to unforeseen needs.
Contributions to the South Sudan CHF may be accepted from governments, intergovernmental or nongovernmental organizations, and private-sector organizations upon signing of the Standard Administrative Agreement (SAA) with the Administrative Agent.
For more information on South Sudan CHF please visit OCHA South Sudan Website.
The Projects and the operations of the South Sudan CHF are designed and carried out under the overall oversight and coordination of the HC. In carrying out her function, the HC is supported by a CHF Advisory Board and a joint OCHA-UNDP Technical Secretariat. The CHF Advisory Board is chaired by the HC and includes Donors, PUNOs (in their capacity as cluster lead agencies), OCHA, and NGO representatives.
The Humanitarian Coordinator
The overall management of the South Sudan CHF will be led and coordinated by the HC, supported by a joint OCHA-UNDP Technical Secretariat and advised by the CHF Advisory Board. The HC is responsible for: helping to mobilize resources; defining the amounts of the Standard Allocation and the CHF Reserve; allocating South Sudan CHF resources according to agreed procedures; facilitating timely allocation of South Sudan CHF resources to projects; authorizing disbursements for approved projects; reporting to donors on South Sudan CHF operations; supervising the process of monitoring, reporting and evaluation related to South Sudan CHF operations; chairing the CHF Advisory Board; liaising with the MPTF Office as required; and overseeing the management of the joint OCHA-UNDP Technical Secretariat.
The South Sudan CHF Advisory Board will provide guidance to the HC in the management of the South Sudan CHF. The Advisory Board will also serve as a forum for discussing strategic issues and sharing information on funding coverage. The Advisory Board will consist of the following members: the HC (as Chairperson); two representatives of contributing donors; two representatives of PUNOs (in the capacity of cluster leads); two representatives of the NGO community; OCHA Head of Office; and one representative of a non-CHF contributing donor (observer). The HC, in consultation with the Advisory Board members, may invite other participants to the Advisory Board meetings.
The joint OCHA-UNDP Technical Secretariat (TS), headed by OCHA, will be under the overall supervision of the HC and will ensure adequate and efficient management of the South Sudan CHF. In support to the HC and the Advisory Board, the joint TS will undertake the following tasks:
a) Assume programmatic and financial accountability for funds received from the Administrative Agent;
The Administrative Agent (AA)
The UNDP MPTF Office, in its capacity as the Administrative Agent of the South Sudan CHF, will undertake the following functions:
The South Sudan CHF funds will be utilized only for the approved purposes as defined in the approved project documents. The South Sudan CHF has two mechanisms for allocation:
a) A Standard Allocation mechanism, which will be used to allocate the bulk of the South Sudan CHF resources and to ensure funding for priority projects in line with the CAP. Two standard allocation rounds per year will be ensured under this facility;
The HC, in consultation with the Advisory Board, will determine the exact level of the South Sudan CHF Reserve for unforeseen or emergency circumstances, which will be a maximum of 20% of the funds committed to the CHF. The CHF Reserve will serve two purposes:
a) Emergency Response: To enable the HC to respond to unplanned for in-country emergency needs (e.g. natural disasters, displacements, disease outbreaks). This will typically be towards activities not originally included in the CAP or for activities included in the CAP that suddenly become a priority due to localized new emergencies.
Step 1: Development of the CHF Allocation Policy Paper – 12 days
The detailed description of the allocation procedures, including the CHF Reserve Allocation are specified in South Sudan CHF Allocation Process Guidelines.
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Funds with Administrative Agent
Funds with Participating Organizations
For Policy and Programme Issues
Office of the UN Resident and Humanitarian Coordinator, South Sudan:
For Fund Administrative Agent Issues