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Overview

The One UN initiative in Malawi was initiated in early 2006, following the General Assembly’s: ‘Triennial comprehensive policy review (TCPR) of operational activities for development of the United Nations system’, A/RES/59/ 250 of 17 December 2004. This resolution stressed that the purpose of reform is to make the United Nations development system more efficient and effective and requested the funds and programmes and specialized agencies to implement “joint offices”. The UN in Malawi has since 2006 worked to progressively implement elements of Delivering as One and is currently implementing 13 of the 15 SOPs on Delivering as One, with the remaining two to be included in the UNDAF 2019-2023. The One UN Initiative in Malawi is being implemented in a collaborative manner under the strong leadership of the Government of Malawi.

The Malawi One Fund has been an important contributor to enhanced coordination and UN Reform in Malawi. Originally established to support the UNDAF, the One Fund was established in 2009 as a part of the transition to the Delivering as One model under the UNDAF 2008-2011. Recognizing the benefits of the One Fund in brining agencies together and start programming jointly, empowering the Resident Coordinator to promote coordination and coherence in programming and reducing transaction costs for UN agencies and development partners, the UN in Malawi south to expand the use of the One Fund and has since 2012 moved to establish thematic funding windows, with earmarked projects within the Fund. Funding windows were gradually established for Humanitarian Work, Girls Education, HIV/AIDS, Right to Food, and Human Rights. The One UN Fund for Malawi’s Terms of Reference provides a more detailed description of the Fund.

Assistance Strategy

The objective of the One Fund is to support the coherent resource mobilization, allocation and disbursement of donor resources to the One Programme under the direction of the UN Resident Coordinator as Chair of the UN Country Team (UNCT). Under the guidance of the Joint Strategy Meeting and the UNCT, the Fund is intended to facilitate the realization of One Programme outcomes by strengthening the planning and coordination process, and channeling consistent and predictable funds towards the highest priority needs. The Fund will support coordination; partnership and communication between all stakeholders involved with Malawi’s development led by the Government of Malawi and will be a tool to coordinate a broader base of stakeholders around key issues.

Governance

The Malawi One Fund is administered by the Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) in accordance with its financial regulations and rules.

 

The UNCT Special Session

The JSM in Malawi is comprised of the Chief Secretary as Chair and the Resident Coordinator as Co-Chair. The sitting members of the JSM are Principle Secretaries of the Government of Malawi and Representatives of UN Agencies that signed the current UNDAF. The JSM guides and decides on the overall strategic orientation of all aspects of delivering the UNDAF in Malawi. The Administrative Agent participates in the UNCT Special Session as an ex-officio member.

 

The Resident Coordinator

The overall management of the One UN Fund will be led and coordinated by The Resident Coordinator in consultation with the Participating UN Organizations. In line with the overall objective of the One UN in Malawi to deliver more effectively at the country level, the Resident Coordinator will be responsible for: 

  • Strategic leadership of the One UN Fund on the basis of the UNDAF
  • Mobilizing resources for the One UN Fund in collaboration with Participating UN Organizations;
  • Signing the Standard Administrative Agreement with Donors and the Memorandum of Understanding with Participating UN Organizations as a witness;

The UN Country Team

The UN Country Team will be responsible for prioritization and allocation decisions of un-earmarked funds in the One Fund under the leadership of the UN Resident Coordinator, according to the agreed allocation criteria and process.

The UN Country Team will be responsible for developing a Joint Resource Mobilization strategy, for approving prioritization of allocation of funds from the One UN Fund, and for providing oversight of the management and operations of the One UN Fund. The prioritization for allocation will be guided and the overall strategic orientation of the UNDAF and guidance by JSM.

Decisions of the UNCT are made by consensus. In the event that no consensus is reached, the Resident Coordinator can make ultimate decisions on fund allocation (with documented process and rationale for these decisions). Programme implementation will be the responsibility of the Country Directors/Head of Participating UN Organizations.

 

The Administrative Agent

UNDP’s responsibilities as Administrative Agent will include the following: 

  • Signing the Standard Administrative Agreement with Donors, and the Memorandum of Understanding with Participating UN Organizations;
  • Receipt, administration and management of contributions from Donors;
  • Disbursement of such funds to the Participating UN Organizations in accordance with the approved Annual Work Plans;
  • Provide consolidated financial reports in accordance with the MOU, on the One UN Fund

Resident Coordinator’s Office

The Office of the Resident Coordinator (RCO) is responsible for support to the strategic leadership role of the Resident Coordinator for the One UN Fund. The RCO will provide support in all the designated tasks for the Resident Coordinator as outlined in the Terms of Reference for the One Fund.

The Office of the Resident Coordinator will provide strategic focus including analysis of progress and lessons to be learned for future programme implementation. It will consolidate the narrative report and circulate the finalized annual consolidated report on the One UN Fund to the JSM and donors for information and maintain an appropriate level of fund information on the UN system website for Malawi to ensure transparency and provide coordination support to the Administrative Agent in consolidating the financial report.

 

Decision Making Process

Allocation Process and Criteria for the One Fund in Malawi

The JSM will approve the Total Funding gap. In line with the Malawi Development Assistance Framework coordination mechanisms, the JSM will first propose allocation at the level of the UNDAF Programmatic Clusters based on the funding gap as expressed in the UNDAF. Allocation from the One Fund within the UNDAF clusters will be based on the following criteria: 

 

                     UNDAF and SDG Relevance

                     Unfunded gap at Outcome level

                     One Fund 'Spirit' – 2 or more agencies implementing

                     Implementation Capacity (Policy and Technical Capacity)

                     Comparative advantage in implementing the activities

                     Priorities which would otherwise not be funded

                     Realistic Outcome Budget

 

Donors will be encouraged to provide un-earmarked funding.

Subsequent allocations will include the following:

i. Capacity of Agency to absorb

ii. Previous track record:

                     Delivery

                     Results

                     Financial Management

                     Reporting

 

Allocations within each UNDAF Outcome will be proposed by the Cluster Convener to the UNCT. Once approved by the UNCT they will be presented to the JSM.

a. Outcome Leaders are responsible for ensuring that proposed activities and budgets meet minimum criteria for eligibility for One Fund Allocation.

b. Cluster Conveners are responsible for submitting requests to receive One Fund allocations according to pre-defined performance criteria.

c. The Resident Coordinator will have the final decision on allocations in the event of lack of agreement.

Resources from the One Fund will be disbursed in 2 tranches.

    i. Requests for receipt of funds will be presented to the UNCT

a. Following UNDAF reviews the UNCT Special Session will propose reallocations as deemed necessary:

    i. Performance

    ii. Disbursement rate

b. The UNCT Special Session will decide on the threshold of receipt of resources for the annual work plan year at the beginning of the year before allocating funds to Clusters.

c. UN Agencies will provide the Resident Coordinators Office with updates on their financial status vis a vis other resources two times each year.

d. The Resident Coordinators Office will provide a financial update to the UNCT twice a year reflecting the status of funds in the One Fund.

Recent Documents

This tab shows only recent documents relevant at the Fund level. To see more documents at both the fund and project level go to the Document Center.

Key Figures
Funding Status
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Total as of
Values in US$
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Funds with Administrative Agent
Deposits 117,217,009  
Interest and Investment Income (from Fund) + 211,245  
Interest (from Participating Organizations) + 79,181  
Refunds by Administrative Agent to Contributors - 21,982  
Total source of funds   117,485,453
Transferred to Participating Organizations 114,989,880  
Refunds from Participating Organizations - 2,452,555  
Administrative Agent Fee + 1,169,823  
Direct Cost + 1,672,957  
Bank Charges + 599  
Total use of funds   - 115,380,704
Balance with Administrative Agent   2,104,749
As a percentage of deposits   1.8%
Funds with Participating Organizations
Transferred to Participating Organizations 114,989,880  
Total resources   114,989,880
Participating Organizations' Expenditure 65,707,221  
Refunds from Participating Organizations + 2,452,555  
Total expenses   - 68,159,775
Balance with Participating Organizations   46,830,105
As a percentage of transfers   40.7%
Total Balance of Funds   48,934,853
As a percentage of deposits   41.7%
Delivery Analysis
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Projects
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Contacts

 

For Policy and Programme Issues

UN Resident Coordinator Office, PO Box 30135, Lilongwe 3, Malawi; Tel: +265-177-3500+265-177-3500 ;

 

For Fund Administrative Agent Issues

United Nations Development Programme, UNDP-Malawi, PO Box 30135, Lilongwe 3, Malawi; Tel: +265-177-3500+265-177-3500;


Multi-Partner Trust Fund Office (MPTF Office), Bureau for Management Services, United Nations Development Programme; Fax: +1 212 906 6990;  

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