Project Factsheet
Tools for » TZA UNCMT Action Plan on One O
Project ID:00066149Description:TZA UNCMT Action Plan on One O
Fund:
Tanzania One UN Fund
Start Date *: 31 Dec 2008
Theme:
DaO Support & OMT Common Serv
End Date*: 31 Dec 2011
Country: Tanzania Project Status: Operationally Closed
  Participating Organization:   Multiple
About

The JP is focused upon the reform of business practices across the UNCT, seeking to reduce duplication and harmonize processes in Procurement, Finance, ICT, and Human Resources. The objective is to increase operational efficiency, reduce transaction costs for UN agencies and their partners and improve overall cost-effectiveness.

 

Key Achievements

The One Office component of the JP continues to make significant progress in the areas of: procurement; ICT; Common Services in Zanzibar; HACT; Human Resources. The OMT work is adequately resourced, including a full time Operations Advisor. There are also a set of indicators to monitor progress and track efficiencies. The One UN House in Dar es Salaam and One Banking Harmonization is progressing but at a slow pace.

 

One Procurement Team: 8 UN agencies participate in the Tanzania One Procurement Team (TOPT) compared to 4 in 2009. The team is now supported by a full-time staff assistant. There are a total of 35 Long Term Agreements (LTAs) in place resulting in cost savings.

 

One ICT Team: Similarly the UNCT’s investment in ICT is achieving results. The common ICT network was inaugurated in November 2010. Almost all UN agencies have signed a MoU to use the common ICT system. The benefits of the ICT include sharing programme and operational information as well increased capacity of UN staff to work in other agencies’ locations. There is also a cost reduction through provision of a common internet for all agencies.

 

One HR Team: The human resources team organized two common staff inductions in 2009 and has developed a common staff induction programme. The One HR web-based system is now developed and agencies are currently updating their staff details.

 

Harmonized Approach to Cash Transfer (HACT): the UN Tanzania now utilises a common FACE form for transfer and reporting of cash to IPs. All staff will be trained on the use of the forms by the conclusion of the JP. Also the HACT team organized a joint audit in 2010 for UNDP, UNFPA, UNICEF and WFP resulting in reduced transaction costs.

 

Common Services in Zanzibar: The common services in Zanzibar are working well however the need to strengthen manpower resources and regularly monitor existing procurement contracts was acknowledged. An inter-agency review in March 2010 was therefore undertaken, which resulted in clarity across a number of issues and institution of requisite procedures.

 

One UN Premises: The RCO continues to engage with the government to secure a plot of land for the construction of a common UN premise. Contact with headquarters regarding the current rules and regulations for constructing the required premises, has also been initiated. It is hoped that the required breakthrough with Government can be achieved in 2011.

 

Recent Documents
Key Figures
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Contacts

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