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Presentation of the National Strategy by the international consultant of the Landscape Project during a meeting of the sexual violence working group in Kindu, June 2012
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Overview

Terms of Reference

The Stabilization and Recovery Funding Facility in Eastern DRC (SRFF) has been established in November 2009 to  ensure that stabilization and recovery activities in Eastern provinces of the DRC are implemented in the most coordinated, coherent, effective and efficient manner. The establishment of the SRFF responds to several key objectives, namely: (i) to provide a coherent strategic and collective international framework for supporting and complementing GoDRC efforts to stabilize Eastern DRC; (ii) to ensure that the international community is able to respond quickly and effectively to changes on the ground and address new priorities as they emerge; (iii) to strengthen the overall impact and effectiveness of international support to the GoDRC by ensuring a collective approach and preventing duplication and fragmentation of efforts; (iv) to provide a higher degree of programmatic harmonization and coherence than the approach to date, which has consisted of fragmented and stand-alone interventions and significant transaction costs for coordination.

The objectives of the SRFF have been defined on the basis of the GoDRC STAREC Plan and the support strategy of the international community. The four SRFF sectors, within the framework of the GoDRC Plan and the ISSSS, are:

  1. Security (Security Sector Reform; Military Justice)
  2. Restoration of state authority (Support the screening, training and deployment of state officials; Rehabilitate key access roads; Rehabilitate State Infrastructures)
  3. Return and reintegration of IDPs and refugees, and community recovery (Local reconciliation and peace building; Reduce conflicts related to housing, land and property disputes; Foster social integration, access to basic services and economic recovery; Prepare for voluntary and safe return; Management of natural resources - Mining trading counters)
  4. Sexual Violence

The SRFF is administered by the Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) in accordance with its financial regulations and rules.

 

Assistance Strategy

The Eastern provinces of the DRC have suffered from intermittent but serious violence over the last six years, even as the remainder of the country has stabilized. Foreign armed groups continue to be active, violence against civilians remains at extremely high levels, and an estimated two million people are displaced from their homes. Against this background and in order to address the various challenges to peace in Eastern DRC and to consolidate the gains of recent peace initiatives and other political and military interventions, the Government launched a Stabilization and Reconstruction Plan for War-Affected Areas in June 2009 (STAREC). This plan identifies a number of priorities for the short to medium term, grouped under three components: Security and Restoration of State Authority, Humanitarian and Social Assistance, and Economic recovery.

To support this plan, the UN system and key partners have revised the existing Stabilization Strategy developed in 2008 (the UNSSSS) to better align it with key Government priorities. The overall objective of the new International Security and Stabilization Support Strategy (ISSSS) is to support national efforts to promote a secure and stable environment in key conflict-affected areas of Eastern DRC. The total funding requirements for the ISSSS are estimated at USD 800 million of which 139 million USD have already been committed by August 2009.   

The new Stabilization Strategy focuses on five areas:

Improving security:  strengthening the security forces, and improving discipline and control to reduce unacceptably high rates of abuse.  Supporting the demobilization and reintegration of armed groups to create a protective environment for civilian populations.

Supporting political dialogue: supporting the national and provincial governments and Parliaments to advance the peace process and the implementation of key objectives identified in the Communiqués and agreements signed by the GoDRC with national and regional actors.

Strengthening the state:  re-establishing essential public services in areas formerly controlled by armed groups; transferring security to civilian police, and building up the rule of law.

Return & reintegration:  supporting the safe and dignified return of IDPs and refugees, addressing priority social needs for returnees and the receiving communities, and kick-starting economic recovery.

Sexual Violence: strengthening the prevention and response to sexual violence and improve effectiveness and coordination.

In order to maximize the coherence and impact of international assistance, the ISSSS is being reconfigured in the form of an Integrated Programme Framework (IPF) which provides an overview of how the international community will support GoDRC priorities, including specific interventions and expected results against which international funding will be allocated, as well as modalities of how international assistance will be operationalised and coordinated; a common Fund Management Facility intended to provide a rapid and flexible mechanism for allocating and managing international funds for programmes outlined in the IPF and corresponding to GoDRC stabilization priorities.

The IPF is also closely aligned with the UN national transition strategy for DRC, as articulated in the Integrated Strategic Framework (ISF). Within this framework, the IPF provides the detailed programmatic and operational strategy for achieving strategic objectives of UN support in Eastern DRC specifically.

 

Governance

Stabilization Fund Board: The overall management of the SRFF activities is led by the Stabilization Fund Board (SFB) based in Kinshasa. The SFB exercises programmatic and allocation responsibilities for ISSSS activities in support of the STAREC within the framework of both the pass-through and parallel funding modalities. It provides strategic guidance and oversight of SRFF, sets allocations for sectors, determines funding allocation criteria, approves projects, reviews progress, and ensures reporting to all contributing donors and the GoDRC.

Co-chaired by the DRC Prime Minister with the Minister of Planning as alternate, and the SRSG with DSRSG/RC/HC as alternate, the SFB draws its core membership from the Government STAREC Secretariat, contributing donors[1] and two representatives of UN agencies participating in the SRFF[2], selected on a 6-month rotational basis. The SRFF Administrative Agent will participate in the SFB in an ex-officio capacity. On a case by case basis, other stakeholders might be invited by the SFB as observers or to broaden discussion. In addition, the SFB will also meet in additional and different configurations in order to address special fund management requirements (i.e. management of funds allocated from the Peacebuilding Fund (PBF) and funding allocation for initiatives related to combating sexual violence).  

Technical Secretariat: The Technical Secretariat is integrated within the framework of the Stabilization Support Unit (with staff in Kinshasa and Goma). Technical Secretariat works closely with the SFB, the Technical Working Groups and the Administrative Agent, under the overall direction of the SFB. The Technical Secretariat facilitates the submission of solid project proposals to the SFB, ensuring they are vetted/reviewed by relevant sector specialists within the Technical Working Groups, in accordance with the agreed-upon project submission guidelines and criteria. The Secretariat will be responsible for monitoring progress of SRFF funded projects through periodic progress updates (which will include consolidated narrative and financial reports) received from Participating UN Organizations, for transmission to the SFB. The SFB Technical Secretariat will be funded as direct cost to the SF Account, and approved by the SFB. In line with the transitional nature of the Fund, the SFB technical secretariat has capacity building of government institutions as an explicit aim and will work in close cooperation with the STAREC coordination structures as well as relevant government agencies. To enable this, Congolese civil servants could be seconded to the SFB technical secretariat, including in the area of sexual violence.

Administrative Agent: The Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) serves as the Administrative Agent (AA) of the SRFF. The AA is responsible for concluding Standard Administrative Arrangements (SAAs) with donors and Memorandum of Understanding (MOU) with Participating UN Organizations. It receives, administers and manages contributions from donors. It disburses these funds to the Participating UN Organizations in accordance with the decisions of the SFB. Finally, the AA prepares and submits consolidated narrative and financial reports to the SFB, for transmission to the GoDRC and donors. The MDTF Office delegated the AA responsibilities to the Fund Management Unit of UNDP DRC, that is providing similar fund management services for the DRC Pooled Fund.

The key features of the proposed Fund Management Facility include:

  • A common mechanism for allocating and managing financial resources from the international community
  • in support of GoDRC stabilization and reconstruction priorities, including dual fund management
  • arrangements (pooled and parallel funding modalities);
  • A programmatic focus on short and medium-term interventions (2-3 years) intended to bridge the gap
  • between humanitarian assistance and longer-term development plans, while ensuring consistency and
  • continuity between the different phases of international assistance;
  • A streamlined governance structure for setting allocation priorities and disbursing funds against
  • approved projects, optimized for speed and flexibility;
  • Close integration with national coordination structures on stabilization to ensure a) that international
  • funding allocations correspond to national priorities; and b) participation of national actors in the
  • development and monitoring of projects funded by international donors;
  • Management of the Pooled Fund by a Funding Board comprised of contributing donors, and designation
  • of the UNDP MDTF Unit (New York) as Administrative Agent for the receipt, administration and
  • disbursement of funds;
  • Organizations eligible to receive funds to include UN agencies, international and national NGOs,
  • Government agencies, the private sector and other multilateral organizations with proven implementation capacity. 

[1] ‘Contributing donors’ include those donors (bilateral, multilateral or financial institutions) who have agreed to contribute funds to the SRFF through either the MDTF or parallel funding modalities, or who have previously contributed funds within the ISSSS framework,

[2] The SRSG and DSRSG/RC/HC will represent the views of MONUC and other UN system entities. The DSRSG/RC will consult with Participating UN Organizations on all relevant issues and will ensure that the design/development of proposals for consideration by the SFB will involve formal consultation with all Participating UN Organizations.

 

Decision Making

Priority setting, project development, review and approval process

The objectives of the SRFF were defined on the basis of the STAREC Plan and the support strategy of the international community.  The functioning of the SRFF will be based on the strategic orientations and priorities defined by the Steering Committee of the STAREC during the year. 

Definition of funding priorities at the sectoral level (SFB): The SFB will identify, every three months, funding priorities at the sectoral and provincial level.  These will correspond to the strategic orientations provided by the Technical Teams (national level) and the Joint Technical Committees (provincial level) of the STAREC.  Allocations to projects will then be made on the basis of the identified priorities, and contingent on the availability of funds in the SRFF.  In order to avoid fragmentation of efforts and a multitude of small projects, allocations will favour multi-annual programmes[1].

Development of concept notes at the provincial level (provincial Joint Technical Committees): Once SFB has announced its funding priorities, the Technical Secretariat[2] will request the provincial Joint Technical Committees (CTCs) to develop concept notes on the basis of their provincial operational plans.  These concept notes should include expected results, activities, indicative budgets, and proposed implementing partners[3].

Development of project concept notes at the national level (national Technical Teams): Once SFB has announced its funding priorities, the Technical Secretariat may also request the Technical Teams at Kinshasa level to develop concept notes on the basis of the sectoral operational plans developed for the STAREC.  These concept notes should include expected results, activities, indicative budgets, and proposed implementing partners.

Development of project documents (Technical Secretariat & implementing agencies): Project concept notes will be examined by the Technical Secretariat and compared with the sectoral envelopes identified by the SFB and other possible sources of funding.  The Technical Secretariat will then coordinate the development of full project documents with the implementing agencies identified and the national-level technical teams. 

Project approval (Funding Board): Once finalised by the Technical Secretariat, project documents are submitted to the SFB for approval.  The SFB will take one of the following decisions, after making any necessary clarifications with the implementing partner: (i) Approve proposal for financing by the common fund, (ii) Approve proposals for bilateral financing, and iii) Reject the project with succinct justifications

Expected timeline for project development and approval is as follows: (a) call for concept notes and review by the Joint Technical Committees / Technical Teams:  1 month; (b) review of concept notes by Technical Secretariat and development of project proposals: 1 month; and (c) review of proposals by Funding Board and project approval:  1 month.

 


 

[1] Allocations will favour multi-annual programmes for a minimum of one year and for a minimum amount of 500,000 USD. The Funding Board reserves the right to appeal for funds, through an emergency procedure, in situations of crisis requiring a rapid intervention.

[2] The Technical Secretariat comprises the Stabilization Support Unit and the Inter-Provincial Coordination of the STAREC.

[3] The selection of implementing partners will be made on the basis of criteria for the evaluation of their competencies and performance.  The available HACT database will be used for this purpose.  Both international and national implementing partners will be eligible for funds.

Recent Documents

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Key Figures
Funding Status
Participating Organizations are required to submit final year-end expenditures by April 30 in the following year; Interim expenditure figures are submitted on a voluntary basis and therefore current year figures are not final until the year-end expenditures have been submitted.
Total as of
Values in US$
View as Excel Print friendly format
Funds with Administrative Agent
Deposits 21,838,781  
Interest and Investment Income (from Fund) + 316,458  
Interest (from Participating Organizations) + 15,794  
Fund balance transferred to another MPTF -5,262,958  
Refunds by Administrative Agent to Contributors - 116,428  
Total source of funds   16,791,647
Transferred to Participating Organizations 16,747,560  
Refunds from Participating Organizations - 126,084  
Administrative Agent Fee + 168,399  
Direct Cost + 0  
Bank Charges + 1,772  
Total use of funds   - 16,791,647
Balance with Administrative Agent   0
As a percentage of deposits   0.0%
Funds with Participating Organizations
Transferred to Participating Organizations 16,747,560  
Total resources   16,747,560
Participating Organizations' Expenditure 16,621,476  
Refunds from Participating Organizations + 126,084  
Total expenses   - 16,747,560
Balance with Participating Organizations   -0
As a percentage of transfers   - 0.0%
Total Balance of Funds   0
As a percentage of deposits   0.0%
Delivery Analysis
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Projects
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Contacts

For Policy and Programme Issues

Office of the Special Representative of the Secretary-General, United Nations Organization Stabilization Mission in the DR Congo (MONUSCO), Kinshasa - DRC

  • Moustapha Soumaré Deputy Special Representative of the Secretary General for Recovery and Governance, Resident Coordinator, Humanitarian Coordinator, and UNDP Resident Representative in Congo (DRC); email: moustapha.soumare@undp.org
  • Ms Claudia Rodriguez, Coordination Officer, Integrated Office/ Office of the DSRSG/RC/HC/RR, UN Mission in the DR Congo (MONUSCO); Mobile:  0818907385 / Extension: 5345; email:rodriguez24@un.org 

 

For Fund Administrative Agent Issues

United Nations Development Programme, Kinshasa, DRC

 

Multi-Partner Trust Fund Office (MPTF Office), Bureau of Management, United Nations Development Programme;  

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